Case Study · Energy

Accelerating Microsoft 365 Adoption with a Trusted Employee Agent

O-Bot is ENGIE's intelligent AI Agent, deployed in Microsoft Teams and tasked with supporting the company's digital transformation. This virtual assistant has over 300 active users every month and offers the advantage of being available 24/7.

10,000+Interactions
300+Monthly active users
24/7Availability
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The Challenge

Digital Transformation Requires Continuous Employee Enablement

After asking their employees about their real needs in their day-to-day work, ENGIE realised that the same comments kept coming up.

No always-available support
No one was always available to answer Office 365 tool questions, leaving employees stuck and slowing productivity.
IT teams under pressure
Manually managing these requests caused employee frustration and added continuous pressure on IT and digital workplace teams.
The Solution

An intelligent employee agent integrated into Microsoft Teams

Launched at the beginning of 2020, ENGIE partnered with Witivio to design and deploy O-Bot, a single always-available point of access to guide employees.

Microsoft 365 Mastery
O-Bot helps employees understand and use Microsoft 365 tools more effectively, in their own language and within their everyday workspace.
Broad functional coverage
The agent covers Microsoft Teams, SharePoint, OneDrive, OneNote, Power BI, and more, with continuously expanding knowledge.
Delivered in 3 months
From scoping to deployment, O-Bot was operational in just 3 months, demonstrating rapid time to value.
24/7 on Microsoft Teams
Available around the clock and continuously enriched to reflect real employee needs and evolving use cases.
Awards

Best Microsoft Teams App of the Year

This approach was formally recognized by Microsoft, with O-Bot awarded "Best Microsoft Teams app" during the 5-year anniversary of Microsoft Teams.

O-Bot · Employee Agent

Office 365 holds no more secrets

No more searching for information across different menus: just click on O-Bot, ask your question, and get the answer with guided tutorials.

GDPR-compliant
Fully aligned with data protection regulations and company governance standards.
Structured knowledge base
Microsoft 365 knowledge base aligned with the company governance, providing consistent and reliable guidance.
Rich responses
Combining text, interactive cards, links, tutorials and learning resources for an engaging employee experience.
Continuous improvement
Driven by usage analysis and employee feedback, with escalation paths to human support when required.

"Used by more than 270 million people worldwide, this is a meaningful consecration, which motivates us and pushes us to innovate more, and accelerate the daily transformation of ENGIE employees. My first thanks obviously go to the Witivio teams, who have been very professional, attentive to the needs but above all benevolent."

Mohamed BENKHODJA
Mohamed BENKHODJA
Head of Day to Day at ENGIE
Results

Measurable performance

10,000+
Interactions handled
In French and English across Microsoft 365 topics, cybersecurity, and productivity tools.
300+
Monthly active users
Relying on the agent as a daily point of reference for Microsoft 365 questions.
440+
Questions covered
Distinct questions across collaboration, productivity and data tools.
Key Benefits

Tangible daily impact

Fewer IT requests
Reduced volume of repetitive requests to IT and digital workplace teams.
Faster autonomy
Faster employee autonomy on Microsoft Teams and Microsoft 365.
Consistent guidance
More consistent and reliable guidance for end users across the organization.
Focus on innovation
Greater focus of support teams on higher-value initiatives and strategic projects.
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